Offboarding Communication 

Once an employee has put in their notice of resignation, it is recommended that you start as soon as you can with the offboarding process and seek help from the business office and IT staff. Following is a sample of an auto-generated email the exiting employee will receive once the department receives UHR approval of the final separation action.

“This email is in response to the separation of Ms. Wuf from the role of technology support technician in NCSCaLE, whose last day is 9/30/2021.

The offboarding website provides resources and role-specific guides for employees and departments to use when a departure from the university occurs. If employment with the university will be reinstated soon, not all action items will be relevant.”

Supervisor Action 

Your role as a supervisor is critical to successful transition planning, the collection of physical and intellectual property and the security of university data. The Department Offboarding Guide navigates you through this process with specific tasks and action items. Use this online checklist to facilitate your employee and unit through this departure as smoothly and comprehensively as possible.

A few items of specific interest in the guide include:

• The Asset Tracking Form
• The Knowledge Transfer Plan
• The Systems Access Removal Checklist 

Please note that additional tasks may need to be completed depending on employee class and/or role.

NCSCaLE’s HR office is available to assist with questions or schedule one-on-one meetings as needed after reviewing the offboarding website.