Steps in the Hiring Process

As a supervisor, after you extend a verbal offer, these are the next steps in the hiring process.

1. Verbal offer accepted
2. Offer letter (contingent on background check) sent to employee for signature by DELTA/NCSCaLE HR
3. Background check link sent to employee by DELTA/NCSCaLE HR
4. Upon background check endorsement, the final hire action is approved in the HR system
5. Employee receives the automated onboarding email the day after final approval, and they will schedule an appointment with the onboarding center to complete their I-9, receive a WolfOne card, parking permit, set up Duo 2-factor authentication, and review health and retirement options. A welcome video is also included in the email. 

New Hire Updates

The following is an example of updates that are needed (and which co-workers typically handle them) when onboarding new employees.

• Odis Newsome/Paul Cirigliano — desktop support. Please contact [email protected] for help. 
• Mark Senter — mail directory.
• Jeff Barnes/Michelle DePietro — webpage management. Please submit a marketing and communications request form for help.  
• Ryan Lawrence — assign space keys, building access via SAT, ComTech
• Stacy Somers — Security Access Requests (SAR)
• Ashley Schwed/Carrie Bjorquist  — Momentus registration
• Angela Hallman — organizational chart, position tracking spreadsheet
• Joyce Barron — print and hang welcome sign, add to internal phone directory, provide NCSCaLE portfolio/pen
• Jessie Sova — update budget and salary spreadsheet, PCI compliance requests, Business Office Google Shared Drive access

Onboarding Communication to New Employees

DELTA/NCSCaLE Human Resources typically sends an email to the new employee prior to an auto-generated email from the Onboarding Center, which gives the employee a heads-up. Within the sample auto-generated email, DELTA/NCSCaLE Human Resources includes the welcome video from the Chancellor, as well as the candidate guide. The candidate guide is a snapshot of perks and benefits, as well as questions that an employee may wish to ask the hiring manager. It can also be sent as a PDF, with the URL included for later web viewing. 

Recommended Training for New Employees

After employee orientation onboarding, HR will send autogenerated emails of recommended training, which is split into 30, 60, and 90 days after new employee orientation is completed.

Supervisor Toolkit 

The Supervisor Toolkit is a compilation of the various functions that managers may serve. This is a resource to empower managers of university processes. NCSCaLE may have internal processes, so please contact a member of the DELTA/NCSCaLE HR Team to discuss areas within the toolkit. The various areas within the supervisor toolkit include:

• Performance Management (strongly encouraged to review)
• WolfTime (strongly encouraged to review)
• Recruitment
• Onboarding
• Offboarding
• Position Management 
• Dealing with Non-Employees